DRE Assistant (In Office)

What You'll Do

• Establish, organize, and maintain project files according to departmental procedures and processor direction.
• Request agency letters, reports, and supporting documentation required for DRE applications and public report processing.
• Assist in the preparation of DRE application forms and supporting documentation, excluding management documents and budgets.
• Organize, assemble, copy, scan, and prepare application packages, responses, and supporting documentation for submission to regulatory agencies as provided by, or directed by, DRE Processor.
• Follow all department policies, procedures, and quality standards.· Stay informed of new DRE regulations, policies, forms, and procedural changes affecting subdivision processing.
• Communicate potential issues, delays, or concerns to management promptly to support proactive problem-solving and maintain client satisfaction.
• Assist with the distribution of public reports upon issuance and support department workflow to meet client deadlines and schedules.
• Support company and subdivision manager policies, programs, and objectives.
• Participate in training programs, seminars, and continuing education opportunities as assigned.
• Assist in mentoring and supporting team members to promote professional growth and departmental success.
• Perform additional duties and special projects as needed to ensure timely and successful completion of client projects.

What You'll Bring

Required Qualifications

• High school diploma or equivalent required.
• Real estate or related experience.
• Strong organizational and administrative skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PDF management software.
• Excellent verbal and written communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a team-oriented environment.

Preferred Qualifications

• Experience in subdivision processing, real estate, title, escrow, land development, regulatory compliance, or related fields.
• Familiarity with California Department of Real Estate (DRE) procedures, applications, and public report requirements.
• Experience handling regulatory filings and document management systems.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Professional and client-focused approach to service.
• Effective problem-solving and decision-making abilities.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong interpersonal skills and a collaborative work style.
• Commitment to continuous learning and professional development.

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.