Administration Specialist

Softwaremind

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Kraków, Lesser Poland Voivodeship, Poland Full-time Posted 12d ago

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Project – the aim you’ll have

We are looking for an Administration Specialist to join our Software Mind office and support the smooth day-to-day operations of the workplace.

This role is ideal for someone who is well-organized, communicative, and proactive - a person who enjoys working with people and creating a positive experience for both employees and visitors.

Role – how you’ll contribute

Guest Services: Greeting customers and maintaining the company’s image.
Correspondence: Receiving, registering, and sending mail and courier packages.
Phone and Email: Answering phone calls and managing the office’s main email inbox.
Filing: Organizing contracts, HR documentation, and current correspondence.
Reporting: Preparing expense reports and administrative summaries.
Purchasing: Ordering food items (coffee, tea), office supplies, and cleaning supplies.
Vendors: Liaising with couriers, the cleaning company, and the office equipment service provider.
Events: Assisting with the organization of business meetings, conferences, and company team-building events.
Communication: Communicating important administrative messages to the entire team.

Expectations – the experience you need

Experience: At least 1 year in office administration or customer service.
Computer skills: Proficiency in MS Office (Word, Excel, Outlook).
Foreign language: English proficiency at a minimum B2 level.
Equipment skills: Ability to use office equipment (printers, scanners).
Organization: Excellent ability to organize one’s own work and maintain order in documents.
Communication: Strong interpersonal skills and the ability to build relationships easily.
Stress tolerance: Ability to work under time pressure and resolve urgent problems.
Availability: Independence, assertiveness, and attention to detail.

Additional skills – the edge you have