Executive Assistant

About the Company:

For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard assessment. We are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses.

Responsibilities:

Administrative Support

• Manage the GM’s calendar, schedule meetings, and coordinate appointments.
• Arrange travel plans, itineraries, and accommodations.
• Organize and maintain files, documents, and reports.

Project Management

• Track timelines, tasks, and deliverables using Monday.com.
• Assist with coordinating environmental research projects and meeting deadlines.
• Monitor progress and provide regular updates to the GM.

Communication

• Draft, proofread, and edit emails, reports, and presentations.
• Manage communications, ensuring timely responses and follow-ups.
• Prepare meeting agendas and record accurate minutes.

Research and Data

• Conduct research to support environmental initiatives.
• Compile data for reports, presentations, and publications.
• Update databases with relevant information.

Task Prioritization and Follow-Up

• Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
• Set reminders for important deadlines, meetings, and events.

Proofreading and Editing

• Review scientific and technical documents for accuracy, grammar, and formatting.
• Ensure consistency and quality in all written communications and publications.

Technology and Tools

• Proficient use of Monday.com to manage workflows and enhance team collaboration.
• Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.
• Familiarity with environmental software or databases is a plus.

General Support

• Assist with the preparation of grant applications, proposals, and environmental assessments.
• Coordinate with internal teams and external stakeholders as needed.
• Handle other administrative or operational tasks to support the GM effectively.