Virtual Legal Assistant

About the Role

• Our client is a small law firm on the U.S. East Coast seeking a Virtual Legal Assistant to support the attorney and existing legal assistant. The role covers general legal administrative support, case organization, and light guardianship/accounting-related tasks. This position starts part-time with strong potential to move to full-time.
• Key Details
•     Schedule: 20 hours/week to start, with potential to grow to full-time
•     Time Zone: Must work Eastern Time (ET) business hours
• Responsibilities
•     Open and organize new case files
•     Manage the attorney's calendar and schedule meetings
•     Provide light legal support work as needed
•     Prepare and file documents with the courts as directed by the attorney
•     Maintain organization within Time Matters case management software
•     Draft and send emails on the attorney's behalf; stay CC'd on correspondence to follow up with other attorneys regarding motions
•     Follow up with care facilities and other third parties to gather information needed for annual guardianship accountings
•     Perform data entry of financial information (bank statements, client expenses) into Excel spreadsheets
•     Support overflow work for the firm's in-house legal assistant
• Requirements
•     Minimum 3-4 years of experience as a legal assistant or virtual assistant
•     Strong proficiency in Microsoft Excel (near-essential)
•     Experience using Microsoft Outlook
•     Familiarity with Time Matters software preferred; training will be provided
•     Highly organized with strong attention to detail
•     Comfortable with data entry and general administrative/legal support tasks
•     Available to work during Eastern Time business hours
• Nice to Have
•     Spanish language proficiency (a strong plus, not required — many of the firm's clients communicate in Spanish)