Events Coordinator

Hudson River Trading (HRT) is seeking an Events Coordinator to join the Employee Experience team and help create thoughtful, engaging experiences for our employees. 

In this role, you will plan and execute a variety of events; from small team dinners to larger gatherings of over a hundred people. You will build and manage relationships with vendors and venues, coordinate with internal stakeholders, and build event timelines and run-of-show documents. The ideal candidate will be a culture champion with the big-picture vision to craft memorable experiences, the attention to detail to ensure seamless execution, and the communication know-how to build excitement and anticipation. We’re looking for a creative problem solver with a “no task too small or too big” attitude. 

At HRT, it’s important to us that HRTers have the opportunity to connect and bond with each other. Our vision for this role is someone who will eagerly develop a deep understanding of our people and values in order to create events that not only reflect our culture of inclusive togetherness, but amplify it.

Responsibilities

• Plan and execute events, managing the details from initial concept through day-of coordination and post-event follow-up
• Research and recommend venues, hotels, restaurants, caterers, and other vendors, drawing on a strong understanding of HRT’s culture
• Coordinate with vendors on proposals, pricing, logistics, and deliverables
• Partner with internal stakeholders to understand event goals, align on plans, and keep everyone informed
• Build and maintain event budgets, planning timelines, checklists, and run-of-show documents
• Bring fresh ideas to event formats, activities, and materials while finding resourceful solutions to logistical challenges
• Take on increasingly complex events as your experience and familiarity with the team grow
• Build enthusiasm for events through various communication tools, including email and Slack

Qualifications

• Minimum 3+ years of event planning experience 
• Outstanding written and verbal communication skills; experience in Slack, Canva, and Google Workspace 
• Ability to project manage your own workload and quickly reprioritize tasks as needed
• Strong decision-making skills
• Extensive experience independently owning small to medium-scale planning production with a keen attention to detail 
• Experience researching, negotiating, and working with external vendors 
• Skilled at turning your creative visions into reality
• Experience working on cross-functional projects with many collaborators and stakeholders
• Creativity, resourcefulness, and sound judgment when operating in open-ended problem spaces, or when plans change or challenges arise
• Clear communication skills and comfort working in a casual, creative, collaborative team
• Flexibility to frequently work outside of normal business hours/days to support company events
• Ability to travel as needed to support company events
• Ability to work from the office at least three times a week - what better way to engage with your community! 

The estimated base salary range for this position is $90,000 to $110,000 USD per year (or local equivalent). The base pay offered may vary depending on multiple individualized factors, including location, job-related knowledge, skills, and experience. This role will also be eligible for discretionary performance-based bonuses and a competitive benefits package.