Logistics & Inventory Coordinator

We are seeking a Logistics & Inventory Coordinator to manage receiving, inventory control and international/domestic logistics while gaining hands-on experience in procurement functions, such as quoting, purchasing, and sourcing. This role will ensure the efficient movement of materials, maintain accurate inventory records and coordinate shipments while developing a deeper understanding of supplier management and procurement strategies.

The ideal candidate will have experience in logistics, inventory management and material handling while demonstrating a strong interest in learning procurement functions to expand their role over time.

Essential Duties and Responsibilities: 

·       Oversee the receipt, inspection and verification of incoming shipments, ensuring accuracy and compliance with purchase orders.

·       Maintain inventory records, tracking stock levels, issuing materials and ensuring proper storage and organization.

·       Conduct regular inventory audits and cycle counts to identify discrepancies and maintain optimal stock levels.

·       Operate overhead cranes and forklifts to safely move materials within the warehouse and facility.

·       Manage domestic and international shipments, ensuring compliance with customs regulations, proper packaging and documentation.

·       Work with freight forwarders, customs brokers and transportation providers to ensure timely and cost-effective delivery of goods.

·       Track shipments and provide status updates to internal teams to avoid project delays.

·       Prepare export/import documentation for customs clearance, ensuring regulatory compliance.

·       Work alongside the procurement team to learn quoting, purchasing and sourcing functions.

·       Assist in obtaining supplier quotes, comparing pricing and evaluating lead times.

·       Support purchase order (PO) processing and tracking, ensuring timely fulfillment of material requests.

·       Participate in supplier evaluations and vendor negotiations to understand procurement best practices.

·       Identify opportunities for cost savings and supplier optimization while learning procurement strategies.

·       Ensure all receiving, inventory, and logistics activities comply with internal policies, safety guidelines and industry regulations.

·       Maintain accurate records of shipments, inventory transactions, purchase orders and supplier agreements.

·       Support quality assurance teams in addressing material discrepancies or supplier issues.

·       Work closely with HSE (Health, Safety & Environment) teams to ensure proper handling and storage of hazardous materials, if applicable.

Skills, Experience, Education, and Abilities:

·       Education: Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.

·       3+ years of experience in logistics, receiving or inventory management within manufacturing, oil & gas or industrial sectors.

·       Prior experience working with international shipping, customs compliance and warehouse operations.

·       Interest in learning procurement functions such as quoting, purchasing and supplier management.

·       Proficiency in ERP systems, inventory management software and Microsoft Office (Excel, Word, Outlook).

·       Ability to read and process purchase orders, invoices and shipping documents.

·       Experience operating overhead cranes and forklifts (certification is a plus).

·       Detail-oriented with strong organizational and time-management skills.

·       Excellent communication and interpersonal abilities to collaborate with suppliers and internal teams.

·       Ability to work independently while handling multiple logistics and procurement tasks efficiently.

Intangibles Sought: 

·       Self-motivated and eager to learn, with a strong interest in developing procurement skills.

·       Adaptable and flexible, able to transition between logistics and procurement responsibilities.

·       Problem-solver with initiative, able to identify opportunities for process improvements.

·       Commitment to accuracy and efficiency, ensuring all shipments and inventory records are meticulously maintained.

·       Team player with a collaborative mindset, willing to support procurement and supply chain operations.

Physical Demands / Work Environment:

·       Office and warehouse-based role, requiring regular interaction with receiving docks, storage areas and shipping facilities.

·       May require lifting and moving of materials up to 25 kg (55 lbs).

·       Involves occasional operation of material handling equipment, such as forklifts and overhead cranes.

·       Travel may be required for supplier meetings, vendor audits and logistics coordination.