Commercial Administrator (Data Centre Construction)

Commercial Administrator

London

About Nscale

At Nscale, we are building the infrastructure for Europe’s AI revolution. Nscale are developing cutting-edge sovereign generative AI solutions, powered by a new generation of high-performance, sustainable data centres and GPUs built specifically for AI workloads.

The growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Nscale is positioned at the heart of this transformation — building the platforms that will enable the next decade of innovation.

Nscale are working closely with the world’s most advanced AI technology providers, integrating next-gen compute hardware and GPU clusters in both partner and Nscale built facilities. This is an opportunity to join Nscale’s journey, play a key role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across Europe and beyond.

Role Overview

We are seeking a highly organised and detail-oriented Commercial Administrator to join our growing team supporting the delivery of large-scale hyperscale data centre projects. This role is critical in ensuring the smooth administration of commercial, financial, procurement, and contract processes across fast-paced construction and infrastructure environments.

The successful candidate will work closely with commercial managers, project teams, subcontractors, and suppliers to support project delivery through accurate financial administration, purchase order management, supplier coordination, and reporting.

This is an excellent opportunity to join a dynamic and expanding business at the forefront of digital infrastructure development.

Key Responsibilities

Financial & Purchase Order Support

• Raise and manage purchase orders accurately and in a timely manner
• Support invoice processing and assist in resolving invoice queries
• Track project spending, commitments, accruals, and outstanding orders
• Maintain precise and up-to-date financial and commercial records
• Assist with cost reporting and budget tracking across multiple projects
• Ensure documentation is compliant with internal processes and procedures

Quotes & Supplier Payments

• Process and track quotations from subcontractors and suppliers
• Assist with subcontractor payment applications and verify supporting documentation
• Liaise with internal stakeholders and external suppliers to resolve discrepancies and payment queries
• Support procurement activities and supplier onboarding where required
• Ensure supplier records and payment details are maintained accurately

Contract Administration

• Support the administration of contracts related to construction, repairs, and maintenance activities
• Maintain contract registers, supplier records, and commercial documentation
• Prepare meeting packs, reports, and project documentation for commercial reviews
• Assist the commercial and project teams with document control and correspondence
• Ensure records are stored and managed in accordance with company standards

Stakeholder Support

• Act as a key point of contact for commercial administration queries
• Build and maintain strong working relationships with internal teams, subcontractors, and suppliers
• Provide administrative support to commercial managers and project leadership teams
• Support continuous improvement of commercial and administrative processes

What We’re Looking For

Essential Skills & Experience

• Previous experience within administration, finance, procurement, or commercial support
• Experience raising purchase orders and supporting payment processes
• Strong attention to detail with excellent organisational and numeracy skills
• Proficient in Microsoft Excel, including trackers, formulas, and data management
• Strong communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of accuracy and commitment to maintaining quality records

Desirable Experience

• Experience within construction, infrastructure, housing, engineering, or the public sector
• Understanding of subcontractor payment processes and commercial procedures
• Experience working within project-based environments
• Familiarity with ERP or financial systems

Why Join Us?

• Opportunity to work on industry-leading hyperscale data centre developments
• Collaborative and supportive team environment
• Exposure to major infrastructure and construction projects
• Career development and progression opportunities within a rapidly growing sector
• Competitive salary and benefits package
• Hybrid working model offering flexibility and work-life balance

About You

You are proactive, organised, and thrive in a fast-moving project environment. You enjoy working with numbers, systems, and people, and take pride in delivering accurate, high-quality administrative support that helps projects succeed.

Equal Opportunities Statement

We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know.

The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role.