Events Coordinator - Recruiting

About the position

We're looking for an Events Coordinator to play an indispensable role in planning and executing a wide range of events to support our recruiting efforts and internship programs—from campus events and onsite candidate visits, to the social, educational, and community-building moments that shape our intern experience.

With each of our event offerings, we aim to create an outstanding environment where interns and recruits feel welcomed, engaged, and connected. You'll partner closely with our Recruiting, Human Resources, and Workplace Experience teams to design, schedule, and deliver high-quality events that showcase what makes Jane Street a great place to work.

Additional responsibilities of this role will include:

• Full-scale event management, including: (a) developing an event strategy that considers each stakeholder’s input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support
• Building relationships with program managers to proactively plan, execute, and promote high-quality events
• Establishing event objectives and measures for success
• Maintaining a database of all event details and costs
• Sharing best practices with event organizers in our overseas offices

About you

• Have a bachelor's degree and at least 2 years of experience planning and executing events
• A strategic thinker and self-starter with an entrepreneurial spirit
• Able to handle all aspects of the event, from planning to onsite execution
• Have a broad-based knowledge of the NYC events market
• Comfortable owning events that take place outside of NYC, from venue research to day-of logistics, and have the confidence to nail down every detail remotely rather than relying on a site visit 
• Willing to work a flexible schedule that may include early mornings and evening hours
• Have a great customer service mindset with a desire to help people and address varying, sometimes conflicting requests
• Organized with exceptional follow-through on all outstanding issues
• An excellent written and verbal communicator
• Skilled with Word and Excel

If you're a recruiting agency and want to partner with us, please reach out to [email protected].