New Business Project Manager

Role: Snr New Business Project Manager (Advertising Agency Experience required)

Location: Remote (Colombia)

Language: Proficiency in English is required as we are a global business

About the role:

The Senior Pitch Project Manager is the operational backbone of our client´s  new business activity. You'll own the project management of pitches from brief to final submission — building plans, managing resources, aligning stakeholders, and keeping teams focused after pressure.

This is a blended role. You'll bring strong individual craft: rigorous process management, clear communication, and a sharp instinct for what pitches need to succeed. 

Pitches vary in type and scale — from standalone new business opportunities to complex, multi-market bids — and no two are the same. You'll need to move between strategic oversight and granular detail, adapting your approach to what each pitch demands

What You'll Do

• Under the direction of the Program Director, Lead end-to-end project management of pitches across new business, client-facing, and cross-market opportunities — from brief receipt through to final submission.
• Build and maintain detailed project plans, timelines, and resource schedules, ensuring all workstreams stay on track and stakeholders remain aligned.
• Coordinate cross-functional teams — creative, strategy, production, and senior leadership — facilitating clear communication, accountability, and decision-making at every stage.
• Identify risks, dependencies, and blockers early; escalate where needed and propose practical solutions to maintain momentum.
• Manage pitch budgets at project level, including cost estimation, purchase orders, invoicing, and reconciliation; source and negotiate with freelancers and production partners where required.
• Support PMs or coordinators on pitch projects, sharing process knowledge and helping develop their skills.
• Maintain and continuously improve pitch management tools, templates, and workflows to build team efficiency and shared institutional knowledge.
• Serve as the primary project management point of contact for senior internal stakeholders throughout each pitch lifecycle, providing regular, clear status updates.
• Collaborate with our client  teams across markets on cross-market pitches, navigating different time zones, team structures, and deliverable requirements.
• Apply generative AI tools and agentic thinking to streamline pitch workflows, improve documentation, and enhance overall team output.

What You Bring

• 7+ years of experience in project management, traffic management, or production coordination in a creative, marketing, or content production environment
• Demonstrable project management experience in an agency, in-house studio, or new business environment, with a track record of delivering complex, multi-stakeholder projects on time and to brief.
• Experience owning pitch processes end-to-end, with a clear understanding of what drives pitch success.
• Proficiency with project management platforms such as Monday.com, Asana, or Smartsheet, and fluency in Google Workspace and/or Microsoft 365.
• Experience managing project-level production budgets, including cost estimation, supplier negotiation, and financial reconciliation.
• Strong communication and stakeholder management skills — able to engage senior leaders and keep cross-functional teams aligned day-to-day.
• Experience guiding or mentoring junior team members, with a collaborative and constructive approach to team development.
• Ability to manage multiple concurrent pitches, shifting between big-picture planning and detailed execution as needed.
• Sufficient familiarity with creative and production workflows to anticipate team needs and manage dependencies effectively.
• Advanced use of Gen AI tools to improve workflow efficiency and output quality, including experience designing AI-assisted workflows for a team.
• Agentic thinking: a systematic, goal-oriented approach to breaking down complex, multi-step projects and driving them forward.
• Strong understanding of AI capabilities and limitations, with a rigorous approach to human oversight and quality control.
• Professional proficiency in English. Additional language skills relevant to the African continent are welcome.
• Qualifications: Formal degrees are welcome but not required. Equivalent experience counts. Experience can be gained through work, study, volunteering, or self-directed learning.

Req ID: 18312

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