Contract Specialist

The Contract Management Specialist in the Analytics Operations Service Center (AOSC) role will facilitate the management of multiple competing priorities.  Duties will include understanding and analyzing data, correlating data to determine needed actions, project management of multiple complex and competing priorities, proactive issue resolution, and implementation/improvement of tools and processes.

• The individual must manage complex activities in accordance with company policies and procedures, applicable laws, and customer requirements.
• Applies expertise in contract management system of record procedures and processes to create accurate contract management records to ensure all Contract Management systems are current, accurate, and complete with all of AFS' contract related data
• Responds to complex inquiries into any aspect of AFS' current and past contracts from both internal and external sources
• Identifies risks and issues, suggests alternatives or process improvements that lead to the best solution
• Prepares and disseminates information regarding status of deliverables
• Achieves a reasonable level of understanding of AFS major business areas to communicate effectively with project Senior Executives and provide relevant advice.
• May additionally be responsible for drafting, negotiating, and processing Non-Disclosure agreements (NDA) and Teaming agreements (TA), working closely with Project Leadership, Proposal Managers, AFS Legal, External Vendors, and Contract and Subcontract Managers, including some or all of the following key responsibilities:
  • Manage a queue of NDA and TA requests through the full life cycle from request through final signature.
  • Prepare NDA and TA documents tailored to specific requirements, using standard company templates, by incorporating opportunity specific information. 
  • Apply knowledge of federal contracting and procurement cycle to the NDA and TA process. 
  • Provide advice and support to Proposal and Program teams in developing Teaming Agreement language including, but not limited to, workshare and exclusivity. 
  • Validate status of external companies in SAM.gov or an equivalent system. 
  • Distribute documents to external companies for review and act as the main point of contact between the external company and AFS during the negotiation process. 
  • Review document changes requested by external companies and determine if AFS can accept the document as amended.  
  • Coordinate with the Program team, Contract and Subcontract Management, and Legal to accept or negotiate requested changes.  
  • Document AFS approvals as required for the NDA and TA processes.
  • Advise Proposal and Program teams, as needed, with the process for entering document requests and checking document status. 
  • Create and maintain records of document negotiations and approvals on AFS systems.

Applicant must be detail oriented and very organized in order to execute the process in a timely manner.  Workload is variable and applicants should be good at managing their time and seeking clarification for prioritization if needed.

What you need

• US Citizen
• College degree required
• Minimum 3-4 years of experience (or 2+ years of experience with JD), including a preferred background in contracts, data science, compliance, project management and knowledge of the Federal government environment or related discipline
• Demonstrated successful management of complex functions  
• Collaborative and persuasive; able to influence and communicate with executives and non-executives   

Bonus if you have

• Prior experience in ServiceNow processes/reporting and Unison / CLM experience highly preferable
• Prior experience in the contract management/procurement/legal/finance field highly preferable
• Understanding of basic Federal contracting principles highly preferable
• Familiarity with FAR, DFAR and agency-specific supplements highly preferable
• Proficiency using Microsoft Office applications (e.g. Excel, Word, PowerPoint)
• Detail-oriented, organized, flexible
• Able to set priorities and juggle multiple demands
• Demonstrated leadership in professional setting; either military or civilian
• Demonstrated teamwork and collaboration in a professional setting
• Working knowledge of Accenture policy and Contract and Commercial Management Processes preferred
• Ability to manage a fast-moving queue of work items at various points in the processing lifecycle.
• Strong verbal, written, and interpersonal communication skills
• Able to apply sound business judgment