Physician's Personal Assistant (Part-Time)

We are a staffing agency recruiting on behalf of a busy U.S.-based physician and entrepreneur who is seeking a highly organized and proactive Personal Assistant to help manage both personal and business responsibilities. This is a unique opportunity to work closely with a medical professional who is launching a new medical expert legal consulting business while balancing a busy family life. The role is primarily focused on personal assistance (75%) with some business support responsibilities (25%). The ideal candidate is professional, discreet, detail-oriented, and enjoys creating order in a fast-moving environment.

Key Responsibilities:

Personal Support (75%) Coordinate domestic travel arrangements, including flights, rental cars, accommodations, and itineraries Manage travel logistics for recurring work trips and family vacations Schedule and coordinate personal, family, and children's medical appointments Conduct research on service providers, consultants, specialists, schools, extracurricular programs, and other personal needs Manage calendars, reminders, and important deadlines Handle various administrative tasks and personal projects as assigned Serve as a trusted point of coordination for personal affairs Business Support (25%) Provide general administrative support for a growing medical expert legal consulting business Conduct online research related to business development opportunities Assist with professional networking and connection-building initiatives Support marketing-related administrative tasks as needed Help organize business information, documents, and communications Assist with special projects and ad hoc business requests

Required Qualifications:

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Virtual Assistant, or similar administrative role Excellent organizational and time-management skills Strong written and verbal English communication skills High level of professionalism, discretion, and confidentiality Proficiency with Google Workspace (Docs, Sheets, Calendar, Gmail) Strong internet research capabilities Ability to work independently and manage multiple priorities Reliable internet connection and home office setup

Preferred Qualifications:

Experience supporting physicians, healthcare professionals, or entrepreneurs Previous experience managing travel logistics and personal scheduling Familiarity with administrative support for small businesses or startups Experience working remotely with U.S.-based clients Background in customer service, operations, or executive support

What We're Looking For:

A highly organized individual who enjoys creating structure and staying ahead of deadlines Someone who is resourceful, proactive, and able to anticipate needs before they arise A professional and reserved personality who can build trust while maintaining confidentiality A dependable self-starter who takes ownership of tasks and follows through consistently Someone who thrives in a long-term support role and enjoys helping busy professionals stay focused on what matters most