Event Coordinator

COMPANY OVERVIEW

ThreatLocker® is a leader in endpoint protection technologies, providing enterprise-level cybersecurity tools to improve the security of servers and endpoints. The ThreatLocker® platform with Application Allowlisting, Ringfencing™, Storage Control, Elevation Control, Endpoint Network Control, Configuration Management, and Operational Alert solutions are leading the cybersecurity market toward a more secure approach of blocking the exploits of application vulnerabilities.

POSITION OVERVIEW 

We are looking for a dedicated and engaging Event Coordinator to set up and manage trade shows and other industry-specific corporate events. In this role, you will plan and execute event logistics, liaise with vendors and guests, and oversee trade show operations. You will also collaborate closely with the Brand Marketing Team to support campaigns and strategies that maximize event impact. 

This position requires someone who is hardworking, adaptable, and able to thrive under pressure. Events often involve long days, tight deadlines, and the need to make quick decisions. The ideal candidate will not be a “clock watcher” but someone who understands that success in this field means staying committed until the job is done. You must be comfortable working through stressful situations, accepting feedback and guidance, and keeping a level head while coordinating multiple moving parts. 

The events team works closely with Sales, Branding, Product, and the CEO to ensure events align with the company’s brand and strategy. 

This is a full-time, in-office position based in Orlando, Florida. The role operates in a fast-paced environment during peak seasons, the team manages 20+ events in a single week. Most events will be in-person, requiring domestic and occasional international travel.

 JOB SCOPE 

• Research and identify relevant industry trade shows and events.
• Review potential events, gather key data (audience, cost, ROI potential), and present recommendations on whether to attend. 
• Negotiate and handle event contracts with organizers, venues, and vendors. 
•  Prepare, present, and manage event budgets.
• Secure venues, plan layouts, and coordinate booth requirements with vendors.  
• Collaborate with the Brand Marketing Team and organizers to fulfill event requirements. 
• Manage staff registration and attendance. 
• Arrange travel and accommodation logistics, administration, and bookings. 
• Support event promotion through brand marketing channels such as social media, email campaigns, and advertising. 
• Coordinate logistical requirements such as security, equipment rentals, and catering. 
• Run the floor to ensure smooth event operations. 
• Evaluate each event’s success and prepare post-event reports. 

REQUIRED QUALIFICATIONS

• Minimum of 2 years of managing small to large scale trade shows for small to medium sized organizations
• Bachelor’s degree in Event Management, Hospitality Management or Public Relations, preferred
• Certified Meeting Professional (CMP) preferred
• Strong ability to research, evaluate, and recommend relevant events for participation. 
• Experience negotiating and managing contracts with organizers, venues, and vendors. 
• Proven success in planning, managing, and executing multiple in-person events. 
• Highly organized, analytical, and skilled at influencing broad stakeholder groups. 
• Experienced in budget and vendor management. 
• Familiarity with in-person event formats. 
• Exceptional time management, written and verbal communication, and interpersonal skills. 
• Strategic, proactive thinker who thrives in high-pressure environments. 
• Resilient, hardworking, and comfortable working long hours when required to deliver successful events. 
• Open to feedback, guidance, and constructive criticism with a focus on continuous improvement. 
• Able to collaborate effectively within a Brand Marketing Team environment. 

WORKING CONDITIONS:

The duties described below are representative of those encountered while performing the essential functions of this position. If necessary, reasonable accommodation may be requested and will be evaluated for its relationship to the essential functions that must be performed.

• This role is based in Orlando, Florida, and must be worked from the office. 
• Events will primarily be in-person, requiring 5% travel to event sites across the U.S. and occasionally internationally. 
• While performing duties, you may occasionally need to stand, walk, sit, reach with hands and arms, climb, balance, stoop, kneel, talk, hear, and handle tools or materials. 
• Must occasionally lift and/or move up to 30 pounds. 
• Specific vision abilities required include close vision, distance vision, depth perception, and the ability to adjust focus. 
• Long hours, including evenings and weekends, may be required to ensure successful event execution. 

A background check and drug/substance screening are required after a conditional offer. Employment will proceed only upon receiving clear results from both.

ThreatLocker also conducts randomized drug and substance testing approximately every 60 days, in line with the same screening standards.