Proposal Manager

Job Title: Proposal Manager – Federal Government
Location: Remote
Reports To: Executive VP of Growth

Position Overview

PBG is seeking a forward-thinking, results-driven Proposal Manager to lead the development of high-impact, compliant, and compelling federal proposals. The ideal candidate is both highly organized and innovative, bringing deep knowledge of federal procurement and comfort with using advanced tools and agile methods to transform the proposal function.

You will be at the forefront of leading responses for RFIs, RFPs, Task Orders, IDIQs, and GWACs — playing a pivotal role in winning new business across federal and SLED markets. This role works closely with Capture, Pricing, Executives, SMEs, and external partners and will serve as a key contributor to the broader Growth team’s success.

Key Responsibilities

• Lead the full proposal lifecycle for federal bids, from kickoff to submission.
• Collaborate with Capture and BD teams to develop win strategies that align with agency missions and evaluation criteria.
• Analyze solicitations, conduct compliance matrix development, and coordinate response planning with clear schedules and deliverables.
• Facilitate solutioning sessions, win theme development, and writing assignments among cross-functional contributors.
• Oversee color team reviews, daily stand-ups, and debriefs; manage real-time collaboration in tools like SharePoint, Teams, and Mural.
• Drive process innovation using automation tools (AI-assisted platforms, content libraries, workflow optimizers) to improve proposal speed and quality.
• Maintain and improve proposal templates, content repositories, and style guides to support consistency and reuse.
• Coordinate with Recruiting, Delivery, and Pricing to ensure staffing plans and price proposals are responsive and competitive.
• Conduct quality and compliance checks at major stage gates and before final delivery.
• Develop executive briefing materials and lead lessons learned sessions.
• Juggle multiple concurrent proposals with a calm, structured, and deadline-driven approach.

Required Qualifications

• Bachelor’s degree or equivalent professional experience
• 5+ years of experience leading proposal efforts for federal government contracts (DoD, DHS, VA, GSA, or similar)
• Strong understanding of FAR/DFARS and the federal acquisition lifecycle
• Experience with various proposal types (e.g., prime/sub, technical, staffing, consulting, IT-focused, set-asides)
• Demonstrated ability to lead large, cross-functional teams under tight deadlines
• Excellent planning, writing, editing, and communication skills
• Proficiency in MS Office Suite (advanced Word), SharePoint, Adobe, GovWin, SAM.gov, and collaboration tools
• Experience managing proposals using digital tools and automation (or a strong aptitude and interest in adopting these tools)

Preferred Qualifications

• Familiarity with proposal automation tools
• Experience supporting proposals for 8(a), SDVOSB, or other small business programs
• Understanding of AI-assisted content generation and integration with CRM and KM systems
• APMP Foundation (or higher) certification
• Experience responding to GWACs, IDIQs, and high-value task orders
• Experience aligning proposal strategies with strategic consulting and digital transformation service offerings

Success Metrics

Within 90 Days:

• Successfully lead RFI/RFP responses
• Learn and integrate into PBG’s proposal and growth processes
• Identify and recommend process improvements or technology upgrades

Within 6–12 Months:

• Deliver multiple compliant, compelling proposals with measurable win impact
• Recommend and implement improvements to proposal operations and automation
• Position yourself as a candidate for promotion to Director of Proposals (based on performance and growth trajectory)