Subcontract Administrator

Improving America’s infrastructure isn’t for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 10,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as a Subcontract Administrator can change yours.  

As a Subcontract Administrator, you will provide day-to-day support for the administration and execution of subcontracts, including subcontractor prequalification, insurance review, and assisting with purchase order processing in the ERP system. This role requires maintaining a high level of accuracy, attention to detail, and confidentiality while consistently presenting a professional image. The position involves managing multiple projects, often with tight or competing deadlines, in an efficient and timely manner. Success in this role depends on strong organizational and analytical skills, along with the ability to prioritize effectively and ensure precision in all tasks.

Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program including:
  •  Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan (depending on your positions and location you may participate in a different benefit plan)

Why you?

• You thrive in fast-paced environments under tight deadlines
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You like to know your efforts are noticed and appreciated
• You are organized and professional
• You look forward to the challenge of coordinating with multiple groups 

Responsibilities: 

• Provide administrative support to Operations in administering the creation and tracking of the subcontract through execution to project close out
• Manage change orders via issuing amendments accurately and updating purchase orders accordingly
• Assist Operations and Legal Department with subcontract negotiation tracking and management
• Enroll and assist subcontractors in the appropriate prequalification platforms and provide timely feedback to Operations on prequalification status of the requested subcontractor
• Create and manage a standardized process to fit business needs for subcontractor management, and ensure fulfillment of any compliance requirements

Qualifications:

• High school diploma or GED, 3 to 5 years of related administrative experience, or an equivalent combination of education and experience
• Proficient with Microsoft Office Suite
• Experience managing contracts and understanding of contractual terms (desired)