Front Office Assistant - Part Time

We are seeking a flexible, proactive, and service-minded front of house, office assistant to support the daily operations of our office. This is a role for an energetic coordinator who thrives in a fast-paced environment and enjoys a highly varied workday.

In this role, you will be an essential part of our daily operations, ensuring that the house functions seamlessly, practically and administratively. The ideal person for this role is someone who is not afraid to roll up their sleeves, can work independently, and can maintain a calm overview when things do not go as planned.

What will your day look like?

Office Operations & Maintenance:

• Facilitate the daily upkeep of our kitchens and common areas, ensuring they are continuously replenished, clean, and inviting for employees and guests.
• Monitor and manage the inventory of daily necessities, including coffee, tea, milk, fruit, and office supplies (printer paper, stationery, personal hygiene products, etc.).
• Handle practical errands, local shopping, and general support tasks to ensure the smooth physical running of the workspace.

Reception & Front-of-House Support:

• Welcome guests and clients with a high level of service, representing the welcoming face of the office.
• Assist with classic reception duties, including answering the phone, distributing messages, and routing enquiries to the correct internal teams.
• Manage the preparation and tidying up of meeting rooms, ensuring they are always professional and ready for client or team use.

Administrative & Technical Coordination:

• Support colleagues across the house with miscellaneous practical and administrative tasks as they arise.
• Utilize and navigate various internal IT systems and software tools used to manage daily office processes and requests.
• Maintain flexibility to adapt quickly to shifting priorities, helping with both small and large tasks in a dynamic environment.

Who are you going to work with?

You will join our dedicated Reception team, working closely with colleagues who are passionate about creating a welcoming and efficient workplace environment. While you will operate with a high degree of independence, you will collaborate daily with employees and specialists across the entire organization. You will be a key point of contact for everyone in the house, ensuring our diverse, busy office has the support and environment they need to succeed every day.

What do you bring to the table?

• Proactive Mindset: A natural drive to see what is missing and take the initiative to solve it before being asked.
• Service Orientation: A welcoming, helpful attitude with a genuine passion for supporting others and delivering high-quality service.
• Adaptability & Calm Under Pressure: The ability to manage multiple priorities simultaneously, keep an overview of small tasks, and stay calm in a busy, fast-changing environment.
• Practical Execution: A hands-on, structured approach to work, with high reliability and a strong sense of responsibility.
• IT Literacy: Comfort working with digital tools and the ability to quickly familiarize yourself with new internal IT systems.
• Communication Skills: Excellent verbal and written communication skills in both Danish and English.
• Flexible Availability: Ability to work afternoon shifts and during our peak season (October to mid-December). 

A leader in personalized customer experiences

VML MAP is a world-leading Centre of Excellence that helps businesses humanize the relationship between the brand and the customer through hyper personalization at scale, marketing automation and CRM. With the brain of a consultancy, the heart of an agency and the power of technology and data, we work with some of the world's most admired brands to help them on their transformation journey to becoming truly customer-centric. Together, we are 1000 + technology specialists, data scientists, strategic thinkers, consultants, operations experts, and creative minds from 55+ nationalities.

A global network

We are part of the global VML network that encompasses more than 30,000 employees across 150+ offices in 60+ markets, each contributing to a culture that values connection, belonging, and the power of differences. 

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